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procedures for importing samples for submission to LCBO

the following information concerns the procedures for samples for submission to the LCBO.

unsolicited shipments are liquor samples submitted the LCBO which are not ordered by or through the LCBO, agents licensed by the AGCO shall receive such liquor shipments directly from the suppliers they represent. They are referred to as direct shipments. The maximum quantity of liquor an agent shall receive unsolicited is 45 litres/day. Shipments that exceed this limit will either be returned or destroyed.

suppliers are responsible for paying all freight charges and all applicable taxes, duties and levies.

samples will be processed by the LCBO's appointed customs broker and the Supplier or Agent is responsible for ensuring that they collect shipments directly on notification by the LCBO's broker. The Supplier or Agent will be responsible for any storage costs if they do not collect the goods or if required information does not accompany the shipment.

for logistics efficiency direct shipments shall:

1. be clearly marked and declared on all documentation as containing Liquor.
2. except for the packaging material itself, the shipment may not include any non-liquor items or products. However, for gift packs where all elements of the shipment will be submitted to the LCBO, the shipment may include non-liquor items. The Bill of Lading should clearly identify that the contents are all part of the gift pack(s).
3. identify the name, address and contact information of the Supplier or Agent.
4. be accompanied by a Bill of Lading indicating that the shipment is consigned to the LCBO c/o Supplier or Agent.
5. be accompanied by completed Canada Customs Invoice (CCI). The CCI must include detailed information on the Liquor samples (brand name, vintage where applicable, alc./vol., product format). The Supplier must attest to the transaction value of the product.
6. be accompanied by a photocopy of all labeling that appears on each of the products contained in the shipment.

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Last modified: 04/02/09.